10 B2B SaaS GDPR Compliance Tips

10 B2b Saas Gdpr Compliance Tips

Businesses that process or intend to process the data of individuals within the EU must ensure they are GDPR compliant. Despite the GDPR coming into effect in 2018, many businesses are still scrambling to comprehend the regulation and the steps required to achieve compliance. If you don’t know how to start with your company’s compliance program, here are ten tips on how your business can become GDPR compliant:

1. What is GDPR and what does it require from businesses

The GDPR is a regulation in the European Union that came into effect in May 2018. It replaces the 1995 Data Protection Directive and sets out new rules for how businesses must handle the data of EU citizens. The GDPR applies to any company that processes or intends to process the data of individuals within the EU, regardless of whether or not the company is based in the EU.

GDPR compliance requires businesses to take a number of steps, including:

  • Ensuring that personal data is collected lawfully, transparently and with the individual’s consent
  • Limiting the collection of personal data to what is necessary for the specific purpose it will be used for
  • Processing personal data in a way that is compatible with the individual’s rights
  • Keeping personal data accurate and up-to-date
  • Ensuring that personal data is kept for no longer than necessary
  • Protecting personal data from loss, unauthorized access, use, modification, or disclosure
  • Providing individuals with information about their rights under GDPR

2. Appoint a Data Protection Officer (DPO) if required

GDPR compliance can be a daunting task, but one of the most important steps is  appointing a Data Protection Officer (DPO). Even if you’re not required to have a DPO, it’s a good idea to appoint someone who is responsible for ensuring your business is GDPR compliant. This person will help you to assess your company level of compliance with the GDPR, develop GDPR policies and procedures and will be the point of contact for individuals who have questions or concerns about how their data is being used.

3. Conduct a data audit to determine what personal data you process and why

GDPR compliance can be a daunting task, but one of the most important steps is to conduct a data audit. This will help you to determine what personal data you process and why. Once you have this information, you can begin to take steps to protect and secure the data.

4. Review your data retention policies

One of the GDPR requirements is that businesses must limit the collection of personal data to what is necessary for the specific purpose it will be used for. This means you need to review your data s and delete any data that is no longer needed. You also need to ensure that the data retention policies indicate for how long each information should be kept.

5. Update your privacy policy

One of the GDPR requirements is that businesses must update their privacy policies to inform individuals about their rights under GDPR. This includes informing individuals how they can access their personal data, requesting that it be corrected or deleted, and exercising their right to complain if they believe their rights have been violated.

6. Implement GDPR-compliant consent forms

One of the GDPR requirements is that businesses must get consent from individuals before collecting, using, or sharing their data. This means you need to update your consent forms to ensure they are GDPR compliant. The consent forms should clearly explain what data will be collected and how it will be used. They should also provide individuals with the option to opt-out of having their data collected or shared.

Most companies fail to write cookie consent statements and privacy policies consistent with the GDPR requirements. To help you with that, we also have this article with tips on Cookie Consent Management.

7. Train your employees on GDPR compliance

One of the GDPR requirements is that businesses must train their employees on GDPR compliance. This includes providing employees with information about GDPR, the types of data that must be protected, and how to protect it. Employees should also be trained on how to respond to individuals who have questions or concerns about their data.

To know more about GDPR training, read our 7 Tips for a Successful GDPR Training article here.

8. Review your vendor contracts

One of the GDPR requirements is that businesses must review their vendor contracts to ensure that the vendors are GDPR compliant. This includes ensuring that the vendors have adequate security measures in place to protect personal data. Businesses should also require vendors to sign a data protection agreement that outlines the obligations of both parties concerning GDPR compliance.

In 2021, Kaspersky found third-party incidents to be the most costly enterprise data breaches, and for an understandable reason. As a result of the third-party violations, attackers gain access to sensitive enterprise data through less-secure vendors, business partners, or suppliers. Breaches of such a standard can be disastrous for companies, leading to regulatory fines, lawsuits, and a loss of customers and business.

9. Put GDPR-compliant security measures in place

One of the GDPR requirements is that businesses must put GDPR-compliant security measures in place to protect personal data. This includes implementing adequate security measures to protect the data from loss, unauthorized access, use, modification, or disclosure. It also includes ensuring that the data is encrypted when it is stored or transmitted. Businesses should also have a data backup and disaster recovery plan in place to ensure that the data is protected in the event of a security breach.

10. Have a GDPR incident response plan in place

If your business falls victim to a data breach, you need to have a GDPR incident response plan in place to help you mitigate the damage. The incident response plan should include steps for mitigating the breach, identifying the cause of the breach, notifying individuals who have been affected, and protecting the data from further breaches.

We give clarity and simple steps to help you create an effective compliance program. Book a free consultation today!

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